Why your personal data is collected and what is done with it:
When you supply your personal details to Rejuvenate Yourself they are stored and processed for 4 reasons (the bits in bold are the relevant terms used in the Data protection Act 2018, which includes the General Data Protection Regulation - GDPR – ie the law):
Rejuvenate Yourself needs to collect personal information about your health in order to provide you with the best possible treatment. Your request for treatment and our agreement to provide that care constitutes a contract. You can, of course, refuse to provide the information, but if you were to do that we would not be able to provide treatment.
Rejuvenate Yourself has a “Legitimate Interest” in collecting that information, because without it we couldn’t do our job effectively and safely.
Rejuvenate Yourself also think that it is important that we can contact you in order to confirm your appointments with us or to update you on matters related to your medical care. This again constitutes “Legitimate Interest”, but this time it is your legitimate interest.
Provided we have your consent, we may occasionally send you general health information in the form of articles, advice or newsletters. You may withdraw this consent at any time – just let us know by any convenient method.
Rejuvenate Yourself has a legal obligation to retain your records for 8 years after your most recent appointment, but after this period you can ask us to delete your records if you wish. Otherwise, we will retain your records indefinitely in order that we can provide you with the best possible care should you need to see us at some future date.
Your records are stored:
- on paper, in a locked filing cabinet within my home.
- electronically (“in the cloud”), using a specialist medical records service. This provider has given us their assurances that they are fully compliant with the General Data Protection Regulations. Access to this data is password protected, and the passwords are changed regularly.
- on my computer. This is password-protected, backed up regularly, and is locked within my home.
Rejuvenate Yourself will never share your data with anyone who does not need access without your written consent. Only the following people/agencies will have routine access to your data:
The medical records service who store and process the files (GDPR compliant).
Myself, as your practitioner, in order that I can provide you with safe treatment.
Reception staff at the salon where your appointment has been booked (they do not have access to your medical history or sensitive personal information).
Other administrative staff, such as my bookkeeper. (Again, this would just be essential contact details and not medical notes).
Please feel free to email me directly at firstname.lastname@example.org directly if you have any questions.
You can find out more about your rights under data protection legislation from the Information Commissioner's Office website: www.ico.org.uk